Withernsea's
10-11 August 2024
Privacy Statement
At Blue Light Weekend we are committed to protecting your privacy and ensuring the security of your personal data, and make every effort to ensure that data we hold about you is processed in fair, open and transparent manner. This statement outlines how we collect, use, and safeguard your information. Please read it carefully to understand our practices.
Cookies And Tracking Information
What are cookies?
Cookies are small data files which are placed on your computer or other mobile or handheld device (such as smart phones or tablets) as you browse websites, and include a unique identifier. They are used to remember when your computer or device accesses the website and they allow us to track numbers of visitors, location of browsers and the type of device used to access the site which helps us to improve our service for you as well as assist in our audience analysis. We use cookies and similar tracking technologies to track the activity on our Service and we hold certain information.
You can instruct your browser to refuse all cookies or to indicate when a cookie is being sent. However, if you do not accept cookies, you may not be able to use some portions of our Service.
Examples of Cookies we use:
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Session Cookies. We use Session Cookies to operate our Service.
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Preference Cookies. We use Preference Cookies to remember your preferences and various settings.
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Security Cookies. We use Security Cookies for security purposes.
The cookies used on this site do not collect or record information on users’ name, address or other contact details and will not able to identify customers.
Google Analytics
We may use Third Party Service Providers to monitor and analyse the use of our Service. One such service is Google Analytics which is a web analytics service offered by Google that tracks and reports website traffic. Google uses the data collected to track and monitor the use of our Service. This data is shared with other Google services. Google may use the collected data to contextualise and personalise the ads of its own advertising network. You can find out more about the cookies used by Google Analytics here.
Social Media Cookies
As a website user, you may have third party cookies from social networks such as Facebook or Twitter stored in your browser. Cookies may be created when you select to stay logged in to these networks, or when you agree to their privacy policies which often give consent to these networks displaying related information. If you do not wish to share your information, it is recommended that you log out of these networks.
Embedded content from other websites
Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.
These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.
How do I disable cookies?
If you want to disable cookies you need to change your website browser settings to reject cookies. How to do this will depend on the browser you use and we provide further detail below on how to disable cookies for the most popular browsers:-
For Microsoft Internet Explorer:
Choose the menu ‘Tools’ then ‘Internet Options’ then select the ‘Privacy’ tab
Select the setting the appropriate setting
For Mozilla Firefox:
Choose the menu ‘Tools’ then ‘Options’ and then click on the ‘Privacy’ icon
Find the menu ‘Cookie’ and select the relevant options
What happens if I disable cookies?
This depends on which cookies you disable, but in general the site may not operate properly if cookies are switched off. If you disable all cookies you will be unable to complete a purchase on this site.
Privacy Statement
This Privacy Statement is published in compliance with the General Data Protection Regulation 2018
This Statement relates to how the Blue Light Weekend will use personal data on individuals.
Introduction
The Blue Light Weekend is committed to protecting your privacy and security. This statement explains how, when and why we use your personal data, how we keep it secure and when we may be required to disclose to the Third |Party. It also explains your rights and choices you can make about this information. We want you to be informed and in control of your information.
We rely on you giving us your consent about whether and how we can contact you. You can decide not to receive communications or change how we contact you at any time. If you wish to do so please contact the Organisers by emailing info@bluelightweekend.com.
What information we collect
Personal data you provide
We collect data you provide to us. This includes information you give when registering your interest in Blue Light Weekend, placing an order for tickets or communicating with us.
For example:
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personal details (name, email, address, telephone etc.) when you register as a supporter or volunteer, or contact us with an event query;
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financial information (payment information such as credit/debit card or direct debit details), and whether any donations are gift-aided.
Information created by your involvement with Blue Light Weekend
Your activities and involvement with Blue Light Weekend will result in personal data being created. This could include details of how you’ve helped us by volunteering or being involved with our activities. If you decide to donate to us then we will keep records of when and how much you give.
Volunteers
If you are a volunteer (whether for specifically Blue Light Weekend events, or if you are helping us for other reasons – for example you work for another organisation which is running an event with us) then we may collect extra information about you to comply with our legal duties (e.g. references, criminal records checks, details of emergency contacts, medical conditions etc.). This information will be retained for legal reasons, to protect us (including in the event of an insurance or legal claim) and for safeguarding purposes and is also used to help us provide a safe environment for all our volunteers.
Ticketing Data
When you purchase tickets through our online websites your name, email address, phone number and address will be stored by our ticketing partner, WIX.
Online Data
When you book tickets online, data is shared between WIX (payment gateway) in order to process the transaction. We never share your email address or other personal details with any Third Party.
How we use information
We only ever use your personal data with your consent, or where it is necessary in order to:
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enter into, or perform, a contract with you;
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comply with a legal duty;
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protect your vital interests;
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for our own (or a third party’s) lawful interests, provided your rights don’t override these.
In any event, we’ll only use your information for the purpose or purposes it was collected (or else for closely related purposes):
We use personal data to communicate with people, to promote the Blue Light Weekend and to help with fundraising. This includes keeping you up to date with our news, updates and fundraising information.
We use personal data for administrative purposes. This includes:
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receiving donations (e.g. direct debits or gift-aid instructions);
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maintaining databases/lists of our volunteers, friends and other supporters;
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performing our obligations under contracts;
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fulfilling orders for goods or services (whether placed online, over the phone or in person);
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helping us respect your choices and preferences (e.g. if you ask not to receive marketing material, we’ll keep a record of this).
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Website user statistics, which may include our IP address, device you are using and your geographic location. We use personally identifiable information about you (and information which cannot be used to personally identify you) to improve our sales and marketing, to analyse site usage, to improve our content and product offerings and to customise our site’s content, layout, and services.
If you sign up for a newsletter or other service and explicitly indicate that you agree to being contacted by us for marketing purposes, we may use your email address to send you newsletters or other communications.
Retention of Data
Blue Light Weekend will retain your Personal Data only for as long as is necessary for the purposes set out in the Privacy Statement. We will retain and could use your Personal Data to the extent necessary to comply with our legal obligations (for example, if we are required to retain your data to comply with applicable laws), resolve disputes and enforce our legal agreements and policies.
Event Photography
Blue Light Weekend are immensely proud of the digital photography and video taken during our event by visitors and volunteers alike. They are used in weekend publicity and throughout the media, and in turn help attract sponsors which make the entire event viable.
That, said the large yellow signage along Withernsea promenade all weekend remind visitors that official Blue Light Weekend photographers are present recording the event.
All official photographers will be wearing our distinctive Blue Light Weekend volunteer Tshirts and official ID Card lanyard.
If any member of the public objects to their photo being taken they just have to mention to the photographer, who have been briefed about this. Children will not be photographed without their family present.
All digital photographs are held securely and only released with permission of the organisers. If you wish any photo to be removed from our library, please contact admin@bluelightweekend.com.
Email Communication
Our email newsletters sent and other communications will include a link which will enable you to remove your details from our mailing database. You may also log into your WIX account to edit your mailing permissions or contact us directly to request that your details are manually removed at any time.
Newsletters, surveys and competitions
From time to time we may request information from you via surveys, competitions or for a particular service such as a newsletter sign-up. Participation in these surveys or contests is completely voluntary. Information requested may include contact information and additional contextual information which may help us to learn more about you and your interests.
Disclosing and sharing data
We will never sell your personal data or share it outside Blue Light Weekend without your consent. If you have consented to share your contact details with a specific organisation other than Blue Light Weekend via the contact permissions in your profile – this specific organisation will be bound by a data sharing agreement that protects your personal information. You can at any point request that this data be deleted either by contacting the specific organisation or by contacting us via email.
Blue Light Weekend are bound by PEC Regulations.
Young People
We want young people to be active participants in Blue Light Weekend. We usually do this in collaboration with local educational establishments (e.g. schools) and are guided by their own procedures.
If your child enters a competition and is one of the winners or runners-up, we’ll publish their name and alongside the other winners, assuming the parent or guardian is fine with this.
Parental permission: If your child is under 18 then we’ll need permission from you as their parent or guardian for them to enter one of our competitions.
We take great care to protect and respect the rights of individuals in relation to their personal data, especially in the case of children. If your child is under 18, we’ll only use his or her personal data with your consent. This means that, for example, if your child wants to have his or her name or picture featured in one of our publications, we’ll need you to confirm you’re happy for us to do so.
We won’t send marketing emails, letters, calls or messages to under 18 year-olds.
Blue Light Weekend does not address anyone under the age of 18 ("Children").
We do not knowingly collect personal identifiable information from anyone under the age of 18. If you are a parent or guardian and you are aware that your Child has provided us with Personal Data, please contact us. If we become aware that we have collected Personal Data from children without verification of parental consent we will take steps to remove that information from our records.
How We Protect Data
We employ a variety of physical and technical measures to keep your data safe and to prevent unauthorised access to, or use or disclosure of, your personal information.
Electronic data and databases are stored on secure computer systems and through our ticketing platform, WIX. We control who has access to information (using both physical and electronic means). Our staff receive data protection training and we have a set of detailed data protection procedures which personnel are required to follow when handling personal data.
We will only use and store information for so long as it is required for the purposes it was collected for.
Your Rights
We want to ensure you remain in control of your personal data. Part of this is making sure you understand your legal rights, which are as follows:
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the right to confirmation as to whether or not we have your personal data and, if we do, to obtain a copy of the personal information we hold (this is known as subject access request);
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the right to have your data erased (though this will not apply where it is necessary for us to continue to use the data for a lawful reason);
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the right to have inaccurate data rectified;
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the right to object to your data being used for marketing; and
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where technically feasible, you have the right to personal data you have provided to us which we process automatically on the basis of your consent or the performance of a contract. This information will be provided in a common electronic format.
Please keep in mind that there are exceptions to the rights above and, though we will always try to respond to your satisfaction, there may be situations where we are unable to do so.
Complaints
You can complain to Blue Light Weekend directly by contacting us at admin@bluelightweekend.com.
If you are not happy with our response, or you believe that your data protection or privacy rights have been infringed, you can complain to the UK Information Commissioner’s Office which regulates and enforces data protection law in the UK. Details of how to do this can be found at www.ico.org.uk
Changes to this Privacy Statement
We may amend this Privacy Statement from time to time to ensure it remains up-to-date and accurately reflects how and why we use your personal data. The current version of our Privacy Statement will always be posted on our website. You are advised to review this Privacy Statement periodically for any changes. Changes to this Privacy Statement are effective when they are posted on this page,..
This Privacy Statement was last updated on 20th April 2024.
Contacting Us
If you have any questions or concerns about our privacy practices, please email us at info@bluelightweekend.com.